FIG General Assembly

Agenda

39th General Assembly
02 and 06 May 2016 in Christchurch, New Zealand

 
PROGRAMME

This is the programme for the General Assembly. Click here to see the FIG Congress 2016 web site.

Monday, 02May 2016
Horncastle Arena (HA)  and Addington Raceway (AR) - Christchurch, New Zealand

Monday 02 May 2016
 

09:00-12:30
13:30-16:00
Plenary Hall, HA

General Assembly, First Session

Tuesday, 03 May – Tursday, 05 May 2016
FIG 2016 Working Week and exhibition
Horncastle Arena  and Addington Raceway - Christchurch, New Zealand
www.fig.net/fig2016
Tuesday 3 May


 
14:00-15:30 and 16:00-17:30
Silk room 2, AR


 
Director/Surveyor General Forum,
Chaired by Director General Peter Mersi, LINZ and Anders Sandin, Lantmäteriet.
Wednesday 4 May 12:45-13:30
Concourse Room, HA
(Bring your lunch)
FIG Task Force on Commission Structure – open to all FIG members to discuss the proposal paper presented at the General Assembly session 1.
Wednesday 4 May
 
14:00-15:30
Silk Room 4
 
Corporate Members Meeting
Wednesday 04 May
 
17:30-18:30
AR
Annual Meetings of FIG Commissions
Thursday 5 May

 

11:00-12:30
Terror of Love Lounge 2, AR


 
FIG Member Associations Forum
This session is reserved for Presidents or Heads of delegation (or their representatives) of member associations to discuss issues of their common interest. There will be a possibility to discuss the proposal on Commission Structure.  By invitation only
Thursday 5 May 14:00-15:30 Concourse Room, HA Academic Members Forum joint with FAO
To be announced To be announced Task Force on Scientific Journal meeting
Friday, 06 May 2016
Friday
06 May

 
08:30 – 10:30
Concourse Room, HA
FIG Presidents’ Meeting
This event is convened by the FIG President and is reserved for Presidents or Heads of delegation of Member Associations (or their representatives)
By invitation only
Friday
06 May


 
11:00–12:30
13:30-15:00
Plenary Hall, HA
General Assembly, Second Session including Closing Ceremony
Closing ceremony will start immediately after the conclusion of the General Assembly and will be followed by the Farewell Reception hosted by the hosts of FIG Working Week 2017, MIL and MAKLI, Finland.

For the full Working Week programme check: http://www.fig.net/fig2016/program.htm

 

FIG 39th GENERAL ASSEMBLY

AGENDA

for the meetings to be held on Monday 2 May 2016 and on Friday 6 May 2016 in the Plenary Hall at Horncastle Arena, Christchurch, New Zealand

 


Introduction

This online version of the agenda includes link to all appendices in .pdf.

IIn addition to this on-line version, the agenda and its appendices will published as one large .pdf file.

To download only the agenda in Acrobat format please click here: 

Agenda as uploaded on the web site on 11 March 2016  (pdf, 24 pages)
Agendaupdated per 30 April 2016 (pdf,


Note: Revisions are shown only on the .htm version of the agenda and marked with colour.

To download the agenda with appendices as one file in Acrobat format please click here: 

Full Agenda incl. full bidding documents as PDF (317 pages - 25 MB) updated 20 April 2016

Full Agenda excl. full bidding documents (237 pages - 14MB) updated 20 April 2016

 Note: Revisions are shown only on the .htm version of the agenda and marked with colour.

The individual appendix files can be downloaded below under each item in Acrobat format.

PLEASE NOTE: Based on the decision from 2007 FIG Office has sent members only the agenda without appendices as a hard copy. Full agenda with all appendices can be downloaded from this web site. We encourage you to use the online edition or otherwise to print the .pdf version.


Changes to the agenda after it was originally distributed as hard copy to the member associations are marked in this agenda with colour and date.


List of Agenda Items

Monday, 02 May, 09:00-12:30 and 13:30-16:00
  1. OPENING PROCEEDINGS
  2. ROLL CALL
  3. APPOINTMENT OF TELLERS
  4. ADOPTION OF THE AGENDA
  5. ADOPTION OF THE MINUTES OF THE 38th GENERAL ASSEMBLY
  6. MEMBERSHIP
  7. PRESIDENT’S REPORT
  8. COUNCIL RESPONSES FROM GENERAL ASSEMBLY 2015
  9. REPORTS FROM FIG COMMISSIONS
  10. REPORTS FROM FIG NETWORKS
  11. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2015
  12. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2015-2016
  13. REPORTS FROM THE FIG TASK FORCES 2015-2016
  14. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK
  15. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS
  16. FIG ACCOUNTS FOR 2015 AND AUDITOR’S REPORT AND BUDGETS 2016-2019
  17. SUBSCRIPTION RATES FOR 2017 AND 2018
  18. ELECTION OF TWO VICE PRESIDENTS FOR 2017-2020 - PRESENTATION OF CANDIDATES
  19. POSTPONEMENT OF ELECTION OF COMMISSION CHAIRS ELECT FOR 2017-2018
  20. DECISION ON THE VENUE FOR 2019 FIG WORKING WEEK – PRESENTATION OF CANDIDATES
    Friday, 06May, 8:30-10:30 – Presidents' Meeting (by invitation only)
  21. FIG PRESIDENTS’ MEETING
    Friday, 06 May, 11:00–12:30 and 13:30-15:00
  22. ROLL CALL
  23. MEMBERSHIP
  24. ELECTION OF TWO FIG VICE PRESIDENTS FOR 2017-2020
  25. REPORTS FROM COMMISSIONS, NETWORKS, PERMANENT INSTITUTIONS, FIG FOUNDATION,AND OTHER WORKING WEEK ACTIVITIES (IF ANY)
  26. FIG TASK FORCES
  27. REPORTS FROM ASSOCIATION, AFFILIATE, ACADEMIC AND CORPORATE MEMBERS FORUM (IF ANY)
  28. DECISION ON THE VENUE FOR 2020 FIG WORKING WEEK
  29. OTHER ISSUES
  30. REPORT ON THE WORKING WEEK 2019 IN HANOI, VIETNAM
  31. REPORT ON THE FIG CONGRESS 2018, ISTANBUL, TURKEY
  32. REPORT ON THE FIG WORKING WEEK 2017, HELSINKI, FINLAND 
  33. PRESENTATION OF CERTIFICATES OF APPRECIATION
CLOSING CEREMONY
 


Monday 02 May 2016


Monday, 02 May, 09:00-12:30 and 13:30-16:00
Conference Hall – Horncastle Arena
General Assembly, First Session

1. OPENING PROCEEDINGS

President Chryssy Potsiou to open the 39th General Assembly.

2. ROLL CALL

Vice President Rudolf Staiger to take the roll call.

Please note: The roll call will be done for member associations only. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting venue to the staff of FIG Office. Member associations are asked to inform the FIG Office by 04 April 2016 about their attendance, at the same time to submit the names of their delegate(s) and to inform who their Head of the delegation is, if it is not the President or Chair. Please use this special link below to inform us about your delegation.

To register: https://docs.google.com/forms/d/1cadnqGyWVECt806NSfextw42J-hK2uQ6NKvZDVkBmmU/viewform?usp=send_form

Since only member associations that have paid all their membership fees to the end of 2015 are allowed to vote at the meeting, a list of member associations that are not allowed to vote will be published and posted on the FIG web site 12 April 2016.

Appendix to items 2 & 22: Roll Call incl information of member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2015 and earlier. Updated 20 April 2016

Motion: That members present are recorded in the minutes.

Decision:

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers for the entire General Assembly.  The tellers will represent the member association hosting the current (NZIS), Mark Allen and the host of the proceeding following General Assembly (MIL/MAKLI, Finland) xxxx.

Motion: That the General Assembly appoints a representative from NZIS and from MIL/MAKLI as tellers for this General Assembly.

Decision:

4. ADOPTION OF THE AGENDA

The Agenda for the General Assembly was issued as mandated, two months prior the General Assembly on the FIG web site and also sent to all members.

Motion: That the agenda be adopted.

Decision:

5. ADOPTION OF THE MINUTES OF THE 38th GENERAL ASSEMBLY

Minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Sofia, Bulgaria, May 2015, without appendices.

Motion: That the minutes be adopted as recorded.

Decision:

6. MEMBERSHIP

6.1 Admittance of new Member Associations

FIG Council has received one application for member association since the 38th General Assembly.

6.1.1 Géographie, Topographie, Hydraulique, Energie et Construction (GEOTHECO)  Uganda MA-10127

Géographie, Topographie, Hydraulique, Energie et Construction (GEOTHECO), Uganda  has applied for association membership. The association was established in 2008. Their total membership (all categories) is 42. Géographie, Topographie, Hydraulique, Energie et Construction (GEOTHECO) fulfills the criteria of FIG Member association.

Appendix to item 6.1.1: Application form

Motion: That the General Assembly admits Géographie, Topographie, Hydraulique, Energie et Construction (GEOTHECO), Uganda to become a member association of FIG.

Decision:

6.1.2 The South African Geomatics Institute, SAGI

The South African Geomatics Institute, SAGI, South Africa has applied for membership. The association was established in 2004. Their total membership (all categories) is 570. SAGI fulfills the criteria of FIG Member association.  There is already a member association from South Africa, and they have approved the application of SAGI.  

Appendix to item 6.1.2:

Motion: That the General Assembly admits The South African Geomatics Institute, SAGI, South Africa to become a member association of FIG.  

Decision:

6.2 Other Member Association Issues
6.2.1 Reinstallment of Federación Argentina de Agrimensores (FADA) Argentina, MA-10002

FADA was unfortunately expelled at the General Assembly in 2014 due to lack of payment. FADA has announced that they would like to return to FIG and has agreed to pay old arrears together with the 2016 membership fee. FIG Council has decided to reinstall FADA and to bring this decision forward to the General Assembly.

Motion: That the General Assembly admits to reinstall Federación Argentina de Agrimensores (FADA) Argentina as member association.

Decision/Action:

6.2.2 Termination - College of Engineers and Surveyors of Puerto Rico (MA-10069) 

The College of Engineers and Surveyors of Puerto Rico (MA-10069) has regrettably decided to resign from FIG. FIG Council is thankful that the College of Engineers and Surveyors of Puerto Rico has cleared all arrears and there are no outstanding dues. FIG thanks the association for all the work they have done throughout the years they have been member FIG looks forward to a time where they will find it fit to rejoin our global community.

Motion: ThThat the General Assembly notes the resignation of the College of Engineers and Surveyors of Puerto Rico.

Decision/Action:

6.2.3 Termination - Termination - The Irish Institution of Surveyors, (Ma-10042)

The Irish Institution of Surveyors has regrettably decided to resign from FIG, since they have merged with RICS, UK and will be represented through RICS from now on.

Motion: That the General Assembly notes the resignation of The Irish Institution of Surveyors  

Decision/Action:

6.2.4 Reinstallment of National Order of Cameroon Surveyors (NOCS) MA-10015  

 FIG General Assembly had to expel National Order of Cameroon Surveyors (NOCS) in 2014 due to lack of payments. Now, FIG Office has received full payments from previous years and for 2016, and FIG council recommends to General Assembly to reinstall the association and bring this decision forward to the General Assembly.   Motion: That the General Assembly reinstalls National Order of Cameroon Surveyors (NOCS) and bring this decision forward to the General Assembly for endorsement.   Decision/Action:

6.3 Expulsion of member associations

Subscriptions of following member associations are more than three years in arrears:

  • Croatian Geodetic Society, Croatia (MA-10020)
  • Fiji Institute of Surveyors, Fiji (MA-10028) (are trying to pay)
  • Licensed Surveyors Association in Palestine, Palestina (MA-10065)
  • Cadastral Surveyors Association Liberia (MA-10119)

The General Assembly has power to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent information to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel the above member associations in Sofia.

FIG Council has discussed the situation for the Licenced Surveyors Association in Palestine and deem that Licensed Surveyors Association in Palestine, Palestina to have suspended status taking their current situation into consideration.

The number of FIG member associations is 104 from 89 countries after acceptance and before expulsions.

Motion: That the General Assembly expels the:

  • Croatian Geodetic Society, Croatia (MA-10020)
  • Fiji Institute of Surveyors, Fiji (MA-10028) (are trying to pay)
  • Licensed Surveyors Association in Palestine, Palestina (MA-10065)
  • Cadastral Surveyors Association Liberia (MA-10119)

If no payment has been received before the General Assembly takes place.

And that Licensed Surveyors Association in Palestine, Palestina (MA-10065) will be registered under suspension status for the year 2016.

Decision/Action:

6.3 Suspended status 2016

In accordance with its administrative measures, FIG Council, has deferred to continue for 2016 the issuance of a membership subscription invoice to the Order of Syrian Engineers and Architects, OSEA as all efforts to maintain contact with them has not yielded results, will deem their membership in suspension giving due consideration to its internal situation. As reported in the General Assembly 2015, there remain existing sanctions on Iran, but this might change during 2016. The FIG office in Denmark cannot for the time being receive payments from Iranian Professional Society of Surveying Engineers (ISS). Ukrainian Society of Geodesy and Cartography has also gained suspended status and has not been invoiced for 2016. Again in accordance with its administrative measures, FIG Council deem their membership to be in suspension. The situation with these associations will be reconsidered by Council again in 2017.

Motion: That the General Assembly notes the members with suspension status.

Decision:

6.5 Other membership issues

6.5.1 Affiliate members

The Council has admitted the following national agencies to become affiliate members:  

  1. Survey and Land Registration Bureau, Kingdom of Bahrain (AF-20056)
  2. Cadastral Agency of Bulgaria, Bulgaria (AF-20058)
  3. The State Land Service of Latvia (AF-20057)
  4.  LINZ – Land Information New Zealand (AF-20059)
  5. National Mapping and Resource Information Authority, NAMIRA, Philippines (AF-20060)
  6. State corporation Government for Citicens- Astana Kazakhstan (AF-20061)
  7. Reinstallment: Dubai Municipality (AF-20032) – has returned as member of FIG and paid all arrears.

The council has expelled the following affiliate members because of unpaid membership subscriptions:

  1. ANZLIC, Australia (AF-20001)
  2.  National Land Centre in the  Ministry of Natural Resources, Rwanda (AF-20016)
  3. Alcaldía Mayor de Bogotá D.C., Colombia (AF-20046)

After these changes the number of Affiliate members is 49 from 46 countries.

6.5.2 Corporate members

  1. ISQ Portugal (CM-30051, Category F) has resigned
  2. COWI, Denmark ((CM 30011) has changed their membership to Category D.
  3. New member: CM-30060 Beijing Spatial Corporation
  4. New member: CM-30061 GeoReference, Engineering Consultants Saudi Arabia   

After these changes the number of corporate members is now 24.

6.4.3 Academic members

FIG Council has admitted the following University to become Academic member:

  1.  Ghent University Belgium (AC-40141)
  2. University West, Department of Engineering, Sweden (AC-40142)
  3. Papua New Guinea University of Technology (AC-40143)
  4. Polytechnic of Namibia, Department of Land and Property Sciences (AC-40144)  

The Council has expelled following universities because of unpaid membership subscriptions:  

  1.  University of Botswana (AC-40010)
  2. University of Mines and Technology, Ghana (AC-40030)
  3. Universiti Teknologi Malaysia, Malaysia (AC-40041)
  4. Agricultural University of Cracow, Poland (AC-40054)
  5. University of Puerto Rico, Mayagüez Campus, Puerto Rico  (AC-40055)
  6. Kingston University School of Surveying, United Kingdom (AC-40073)
  7. University of Prishtina Department of Geodesy, Kosovo (AC-40116)  

The number of Academic Members after these changes is 90 from 554 countries.

6.4.4 Correspondents

The number of correspondents is unchanged from 2015, and amounts to one from Tonga.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision:

7. PRESIDENT’S REPORT

PPresident Chryssy Potsiou has prepared the President’s report on the activities of the Federation since the General Assembly in Sofia, Bulgaria in May 2015

Appendix to item 7:

  • President’s report (to be posted)

Motion: That the General Assembly accepts the President’s report.

Decision:

8. COUNCIL RESPONSES FROM GENERAL ASSEMBLY 2015

Minutes from FIG Member Association Forum 2015 were presented at the second General Assembly in Sofia, 21 May 2015. The following proposals were presented to the FIG Council.

  1. Global Surveyors Day
    1.1. Establishment of a Global Surveyors Day, and that there will be a GA decision in New Zealand. 1.2. Celebrations to be dedicated to a Surveyor of the Year and a topic from the broad field of surveying activities. Address to history group to suggest topics, and surveyors who may support the organisation of the events.
  2.  Improvements in the established relations between the member states
    2.1. Short information for every member association on FIG web site
    2.2. Link from FIG web site to the national web site
    2.3. Template information in all FIG languages
  3.  Changes and improvements in the management of FIG
    3.1. Visibility of the benefits of FIG Membership for the membership of national association
    33.2. FIG should provide support for countries with little experience in certain survey practices. Professional support and guidelines are needed for the developing countries and countries in crisis

FIG Council promised to get back to the General Assembly 2016 with a follow up and status on these issues.

Appendix to item 8: Minutes from the FIG Member Association Forum 2015

Motion: That FIG General Assembly notes the update and records its thanks to the participants of the Member Association Forum 2015 for their active role in FIG and constructive proposals.

Decision/Action:

9. REPORTS FROM FIG COMMISSIONS

Each Commission Chair has submitted a written report on their Commission activities since the FIG Working Week in Sofia. These reports include progress reports of the Commission working groups. Each Commission will hold a meeting during the Working Week (Wednesday 4 May, 17:30-18:30). Each Commission will give a short report on Commission activities to the General Assembly.

Appendices to item 9: Commission reports:

Motion: That the General Assembly adopts the reports of the Commission Chairs and records its thanks to the chairs and other officers of the Commissions for their ongoing contributions.

Decision:

10.2 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, Director of the IIHSM has prepared a report on the IIHSM activities since the General Assembly in Kuala Lumpur. IIHSM will make a short report to the General Assembly.

Appendix to item 10.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.

Decision:

10. REPORTS FROM FIG NETWORKS

Each Network Chair has submitted a written report on their Network activities since the FIG Working Week in Sofia. Each Network will give a short report on the Network activities to the General Assembly.

Appendix to item 10:

Motion:: That the General Assembly adopts the report and records its thanks to the Chairs and the members of the networks for their ongoing contributions.

Decision:

11. REPORTS FROM THE DIRECTORS OF PERMANENT INSTITUTIONS 2015-2016

11.1. International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Dr. Christiaan Lemmen, Director of OICRF has prepared a report on the OICRF activities since the General Assembly in Kuala Lumpur. He will make a short report to the General Assembly.

Appendix to item 11.1: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Motion: That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.

Decision:

11.2. International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, Director of the IIHSM has prepared a report on the IIHSM activities since the General Assembly in Kuala Lumpur. IIHSM will make a short report to the General Assembly.

Appendix to item 11.2: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Motion: That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution.

Decision:

12. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION 2015-2016

Mr. John Hohol, President of the FIG Foundation has prepared a report on the FIG Foundation activities from June 2014 to March 2016. He will make a short report to the General Assembly.  

Appendix to item 12:

Motion:That the General Assembly adopts the report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work.

Decision:

13. REPORTS FROM THE FIG TASK FORCES (2015-2016)

FIG has currently four Task Forces.

13.1. Task Force on Real Property Markets

The Task Force assesses the progress of establishing the real property markets in the countries with economies in transition. The Task Force is chaired by Pekka Halme, Finnish Association of Geodetic and Land Surveyors MIL. A session on Real Property Markets is included in the technical programme.

Appendix to item 13.1Status Report from the Task Force

Motion: That the General Assembly adopts the report from the Task Force and records its thanks to the Chair of the Task Forces and their members.

Decision:

13.2. Task Force on Corporate Members  

The Task Force is established to strengthen the FIG relationship with corporate members. The Task Force is chaired by John Hohol, National Society of Professional Surveyors (NSPS) in cooperation with Bryn Fosburgh, Vice President of Trimble.  

Appendix to item 13.2Status Report from the Task Force (added 20-04-2016)

Motion: That the General Assembly adopts the report from the Task Force and records its thanks to the Chair of the Task Forces and their members.  

Decision:

13.3. Task Force on Scientific Journal  

The Task Force is established to investigate the usefulness and need and if justified, the steps forward in order to introduce an FIG peer review Journal (electronic or printed). The Task Force is chaired by Yerach Doytsher, Association of Licensed Surveyors in Israel (ALSI). Council expects a final proposal to be presented and adopted the General Assembly 2017. A session is included in the technical programme at the WW2016 where the FIG Scientific Journal will be discussed and FIG members are encouraged to participate in this session.  

Appendix to item 13.3Status Report from the Task Force   added 30 April 2016

Motion: That the General Assembly adopts the report from the Task Force, notes the proposed session and time line and records its thanks to the Chair of the Task Forces and their members.

Decision:  

13.4. Task Force on Commission Structure  

The Task Force assesses the Commissions and investigates if there is a need to revise their structure and to provide a proposal on possible improvements. The Task Force is chaired by Mikael Lilje, Swedish professionals for the built environment, Samhällsbyggarna.

At the General Assembly under this agenda item there will be a possibility for discussion of the proposal.

During the conference days of the Working Week Members of FIG will furthermore have a possibility to discuss the proposal in more details with the Task Force at:

  1. Lunch meeting on Wednesday 4 May (grab your lunch bag and attend at Concourse Room, HA)
  2. The Member Association Forum on Thursday 5 May 11:00-12:30  

A summary of the comments received during the first General Assembly session and these meetings will be presented at the 2nd General Assembly session together with a proposal on how to take the Task Force forward. In the case that there is a general acceptance of the proposal to make any changes, the Task Force will be asked to finalise their proposal by December 2016 so that it can be included for voting at the 1st General Assembly session in 2017 in Helsinki. If there is agreement on the proposal without any changes, it can be brought forward to a vote already in the second General Assembly 2016. If the general view is against the proposal Council will note this, and will have to decide after the General Assembly whether to close the Task Force or to let the Task Force work on a new proposal based on the comments from the General Assembly if there are clear indications on how the members see a new structure for the commission work.

 Appendix to item 13.4Report/Proposal from the Task Force  

Motion: That the General Assembly:

  • records the report/proposal from the Task Force and records its thanks to the Chair of the Task Forces and their members
  • records the organised meetings and possibilities for discussions
  • records the proposed working and time schedule for the Task Force  

Decision:

14. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

Since the 38th General Assembly, FIG has continued to collaborate with the World Bank and various agencies and structures within the United Nations.

Appendix to item 14.1: Terms of Reference for the Network on Regional Capacity Development.

Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.

Decision:

15. 11.  LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

TThe Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005 and meets annually during a major conference. The meeting of JB-GIS in 2015 was held in August 2015. FIG has collaborative MoUs with a number of the organizations who are part of JB-GIS.

FIG has further bilateral agreements of co-operation with several other international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS, PAIGH and PAQS.

FIG is represented in International Construction Measurement Standard Coalition by Chair of FIG Commission 10, See Lian Ong who has been appointed chair of the Standard Setting Committee. FIG is represented in the Trustee Board by the President.

FIG is represented in International Land Measurement Standard Coalition by Mr. Maurice Barbieri.

IG Council has furthermore decided to join the Ethics Standard Committee.

FIG is a member of the International Council for Science (ICSU) and working together with ISO and International Valuation Standards Committee (IVSC) on standards. 

Motion: That the General Assembly records the report on the liaison with other international associations.

Decision:

16. FIG ACCOUNTS FOR 2015, AUDITOR'S REPORT AND BUDGETS 2016-2019

VVice President Rudolf Staiger will present the report to the General Assembly. This report includes the auditors report from 2015, official accounts (income statement 2015) and balance sheet 31 December 2015, a summary of 2015 accounts, an updated budget for 2016 and proposals for budgets 2017-2019 and proposal for membership fees for member associations in 2018.

Appendix to item 16: Report on Financial Issues (including 2015 accounts and budgets 2016-2019)

Annexes:

Motion: That the General Assembly

  • adopts the audited accounts for 2015,
  • adopts the Finance Report, and
  • adopts budgets for 2016–2019

Decision:

17. SUBSCRIPTION RATES FOR 2017 AND 2018

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. The membership fee structure was changed in 2009. Membership fees have been discussed as part of the finance report, appendix to item 16.

TThe 2015 General Assembly approved membership fees for 2017 as follows under the condition that Council would re-consider at the end of 2016 whether it would be responsible too keep the fee stable.

  Per capita fee Minimum fee Maximum fee
2017 € 4.48 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay € 2.24 member up to a maximum of 5,500 members.
20 members or € 50 (whichever is greater) 5,500 members (€ 24,640)

The World Bank lists of the low-income economies and the lower-middle-income economies are available at: http://data.worldbank.org/about/country-classifications/country-and-lending-groups 

The 2017 subscription fees were kept at the same level as for the years 2012-2015.

Although the budget 2017 shows a deficit and 2018 only a small surplus, Council is also conscious of the economic condition that members are operating under and in particular member’s challenges with their national membership and budgets.  Council wishes to respect this as well and both Council and FIG Office will continue to be prudent in its financial management. Council therefore proposes after reconsidering that the level of subscription for member associations for 2017 and also for 2018 to remain at the same level as in the previous years.  Council has initiated a Task Force to work on how to attract corporate members and the hope is to increase the fees received by corporate members to limit the deficit or turn it into a positive result. The current Memorandum of Understanding with Chinese Society for Surveying, Mapping and Geoinformation, CSSMG on Internships to the FIG office is another way to provide support to FIG. 

Motion: That the General Assembly adopts following membership fees payable by member associations in 2017 and 2018:

  Per capita fee Minimum fee Maximum fee
2017 and 2018 €4.48 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay €2.24 member up to a maximum of 5,500 members.
20 members or €50 (whichever is greater) 5,500 members (€24,640)

 

Decision:

18. ELECTION OF TWO VICE PRESIDENTS FOR 2017-2020 – PRESENTATION OF CANDIDATES 

FIG Council has received four proposals for the two open posts of FIG Vice President:

  • Yerach Doytsher, Association of Licensed Surveyors in Israel
  • Orhan Ercan, Chamber of Surveying and Cadastre Engineers of Turkey
  • Sunil Lalloo, Institute of Surveyors of Trinidad and Tobago
  • Mikael Lilje, Swedish professionals for the built environment  

The profile templates of each candidate are attached to this agenda. In the first session of the General Assembly each candidate will be given equal time (not more than 5 minutes) to introduce her/him and make a presentation focussing on his/her ideas and goals for developing the FIG agenda to the General Assembly.

The elections will take place at the second session of the General Assembly by blind votes on Friday 06 May. The elections will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organised between those two candidates that have most votes.  

Appendix to item 18 and 24: Profiles of the candidates:

  • Yerach Doytsher, Association of Licensed Surveyors in Israel
  • Orhan Ercan, Chamber of Surveying and Cadastre Engineers of Turkey
  • Sunil Lalloo, Institute of Surveyors of Trinidad and Tobago
  • Mikael Lilje, Swedish professionals for the built environment  

Motion: That the General Assembly notes the presentations of the candidates, makes its careful consideration at the elections during the second session of the General Assembly on the 06 May.   

Decision:

19. POSTPONEMENT OF ELECTION OF COMMISSION CHAIRS ELECT FOR 2017-2018 

The General Assembly will normally elect a Chair Elect for each of the ten FIG Commissions for term of office 1.1.2017-31.12.2018. Under normal circumstances the elected Chair Elect will be elected as the Chair of the Commission at the FIG Congress 2018 for the period 2019-2022.

The General Assembly in 2015 appointed a Task Force to evaluate the current Commission structure and consider if any changes are needed. The recommendations of the Task Force on the Commission Structure and the decision of the General Assembly may or may not affect the number of commissions. Based on this on-going work, respectfully FIG Council has decided to postpone the election of Chair Elect for the 10 Commissions until the new structure has been settled or the current structure confirmed by the General Assembly. Voting for the period 2019 to 2022, for either structure scenario will take place in 2018 at the latest.  

Motion: That the General Assembly:

  •  notes the decision by FIG Council
  •  adopts the proposed time frame

Decision:

20. DECISION OF THE VENUE FOR FIG WORKING WEEK 2020 – PRESENTATION OF CANDIDATES

The FIG Working Weeks are organised by FIG together with a local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating revenue. Therefore the Council has to ensure that all candidates are aware of the role of FIG and split of responsibilities for organising the Working Week. This General Assembly will decide on the host for the 2020 Working Week.

The FIG Council has received two bids to host the FIG Working Week 2020, and FIG Council thanks all bidding member associations for their special engagement and contribution to FIG.

The Council has prepared a desktop summary on the bids and has also carried out an evaluation together with the FIG Office that will be presented at the General Assembly. In the summary report the following considerations, as laid out in the invitation documentation, are described for comparison:

  1. Rotation of the conferences (region);
  2. Country (hosting of earlier FIG events, experience);
  3. Member association (its activeness, commitment to FIG and the Working Week, execution ability for local association);
  4. Supporting organisations (local support to the Working Week, governmental support, financial support, general support);
  5. Host city (characteristics and interest from congress programme point of view, host city attractiveness, host city offerings);
  6. Venue (price/affordability, location of venue, internet availability suitability of rooms, size of venue, structure and layout of the venue, catering, value for money, hotels nearby facilities for exhibition);
  7. Accessibility (flight connections, several access possibilities, security, visa issues, air fare to destination);
  8. Safety and security (political stability, airport safety, city safety, political stability in the country - rating must be 3 or higher);
  9. Proposed dates (must meet FIG requirements, Following FIG statutes, practical dates, availability of venue, other conferences at the same time)
  10. Technical programme (coverage of all FIG Commissions, potential partners, originality, special ideas);
  11. Technical tours (coverage of all FIG Commissions, originality, ideas proposed);
  12. Social programme (attractiveness and variety, proposals for dinners, attractiveness of offered dinners, proposals for tours, is the programme following the overall FIG concept);
  13. Attendance (expectation of international, regional and local attendance, realistic number of international and national participants);
  14. Finances (estimate of surplus and financial risks, realistic fees proposed, fees in an acceptable price range, difference between international and national fees, realistic budget, estimated revenue);
  15. Sponsorship (estimate sponsorship and exhibition income, proposed income, how realistic is proposed income, local sponsor offerings, sponsor interest to conference);
  16. Why host (reason for hosting);
  17. Objectives and outcomes (thought through why conference should be held at destination, difference to other destinations, short term outcome, long term outcome);
  18. Suggested theme (thought of possible theme that fits to local/regional situation);
  19. Events organised in the past three years (how experienced is the host in organising events)
  20. Major events planned in the proposed city (many events might affect the price level):
  21. Initiatives for sustainable conference environment (is host city, venue and local host paying attention to environmental issues);
  22. New initiatives or activities (originality – but within the overall FIG concept)
  23. What legacy to leave locally from the Working Week (with host, hosting city, for the surveying community)

The summary report will not give a recommendation or a preference to any candidate but it will provide useful information on each items listed above and summarise the pros and cons of each candidate to assist the member association in making their decision. General Assembly must note that, especially in these past years, the issue of security and financial viability has come to the fore. The purpose of the evaluation process is to maintain the continued viability, high standard and quality of the FIG Working Week.

The Council has considered the bids and has decided to present the submitted bids to the General Assembly for its decision:

  • Amsterdam, Netherlands, Geo-Information Netherlands
  • Interlaken, Switzerland, geosuisse

    The General Assembly is recommended to read the summaries and the bids carefully.

    Appendix to item 20 and 28:
    Summary Reports on the Bids for FIG 2020 Working Week - added 20 April 2016
    Bidding documents for FIG Working Week 2020:

    1. Amsterdam, Netherlands, Geo-Information Netherlands
    2. Interlaken, Switzerland, geosuisse

    At the session each candidate will be given the same time (not more than 10 minutes) to make a presentation of their proposal and framework of the Working Week and their bid. FIG Council will present its evaluation and the impact on FIG on the various bids.

    Decision on the venue of FIG 2020 Working Week will be made at the second session of the General Assembly on 06 May. The voting will be made by blind votes.

    Motion: That the General Assembly notes the submission, the summary report, the presentations and FIG’s evaluation of the candidates, makes its careful consideration and decision during the second session of the General Assembly on 06 May.

    Decision:


    Friday 06 May 2016


    Friday, 06 May, 08:30-10:30
    Concourse Room, Horncastle Arena, Christchurch, New Zealand

    Presidents’ Meeting (by invitation only)

    21. FIG PRESIDENT'S MEETING

    Separate invitation to Presidents of the Member Associations.


    Friday, 06 May, 11:00–12:30 and 13:30-15:00

    Hall 3, 7th floor,
    National Palace of Culture - Congress Centre Sofia
    General Assembly, Second Session and Closing Ceremony

    22. ROLL CALL

    Vice President Staiger to take the roll call.

    Please note:

    The roll call will be done for member associations only. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records but they shall register before the meeting starts at the meeting venue to the staff of FIG Office.

    Since only member associations that have paid all their membership fees to the end of 2015 are allowed to vote at the meeting, a list of member associations that are not allowed to vote will be published and posted on the FIG web site 12 April 2016.

    To be noted that the General Assembly has appointed two representatives as tellers.

    Appendix to items 2 & 22: Roll Call  incl. information on member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2015 and earlier - updated 20 April 2016

    Motion: Those members present are recorded in the minutes.

    Decision:

    23.  MEMBERSHIP

    The Council will decide on other membership issues, if any, considered in Christchurch and bring them for the General Assembly for decision or information as necessary.

    Motion: That the General Assembly decides on the membership issues based on the proposal of the Council. 

    Decision:

    24. ELECTION OF TWO FIG VICE PRESIDENTS FOR 2017-2020

    This General Assembly will elect two Vice Presidents for the term of office 1.1.2017-31.12.2020. The election will take place between:

    •  Yerach Doytsher, Association of Licensed Surveyors in Israel
    •  Orhan Ercan, Chamber of Surveying and Cadastre Engineers of Turkey
    •  Sunil Lalloo, Institute of Surveyors of Trinidad and Tobago
    •  Mikael Lilje, Swedish professionals for the built environment  

    The elections will take place by blind votes following the FIG statutes and internal rules. The elections will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organised between those two candidates that have most votes.

    Motion: This General Assembly elects two Vice Presidents for the term  2017-2020.

    Decision:

    25. REPORTS FROM COMMISSIONS, NETWORKS, PERMANENT INSTITUTIONS, FIG FOUNDATION AND OTHER WORKING WEEK ACTIVITIES (IF ANY)

    Commission Officers (ACCO), Commissions, Networks, Permanent Institutions, FIG Foundation and others will have their annual and other administrative meetings and technical sessions in Christchurch. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly. Any other activities from the Working Week may be reported back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

    Motion: That the General Assembly records the report(s).

    Decision:

    26. FIG TASK FORCES

    The four Task Forces will have meetings during the Working Week. The Task Force Chairs may report back to the General Assembly on issues that may need the endorsement of or are of general interest to the General Assembly.

    26.1. Real Property Markets  

    Motion: That the General Assembly records the report.  

    Decision:  

    26.2. FIG Corporate Members  

    Motion: That the General Assembly records the report.  

    Decision:

    26.3. Scientific Journal  

    Motion: That the General Assembly:

    •  records the report
    •  endorses results from the meeting
    •  endorses suggested time schedules and action items for the future work of the Task Forces  

    Decision:    

    26.4. Commission Structure  

    Motion: That the General Assembly:

    • records the report
    • endorses results from the meetings
    • votes on the proposal if possible
    • endorses suggested time schedules and action items for the future work of the Task Forces  

    Decision:

    27. REPORTS FROM ASSOCIATION, AFFILIATE, ACADEMIC AND CORPORATE MEMBERS FORUM (IF ANY)

    During the Working Week there will be Member Association Forum, the Director General’s/Affiliate Members Forum, Academic Members Forum and Corporate Members Meeting. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

    Motion: That the General Assembly records the report(s).

    Decision:

    28. DECISION ON THE VENUE FOR 2020 FIG WORKING WEEK

    Candidates for FIG 2020 Working Week have made their presentations in the first session of the General Assembly and FIG Council has presented its evaluation. The decision will be made between:

    1. Amsterdam, Netherlands, Geo-Information Netherlands
    2. Interlaken, Switzerland, geosuisse  

    The decision will take place by blind votes following the FIG statutes and internal rules.

    Motion: This General Assembly decides the host and venue for FIG 2020 Working Week.

    Decision:

    29. OTHER ISSUES

    Any other issues that the members want to raise for discussion.

    Motion: That the discussion will be recorded and the Council will consider action that will be required.

    Decision:

    30. REPORT ON THE FIG WORKING WEEK 2019 IN HANOI, VIETNAM

    Representatives from the Local Organising Committee from the Vietnam Association of Geodesy - Cartography - Remote Sensing will give a presentation on preparations of FIG Working Week 2019.

    Motion: That the General Assembly records the report.

    Decision:

    31. REPORT ON THE FIG CONGRESS 2018 IN ISTANBUL, TURKEY 

    Co-congress director Orhan Ercan from the Chamber of Surveying Cadastre Engineers of Turkey will give a presentation on the preparations of FIG Congress 2018.

    Motion: That the General Assembly records the report.

    Decision:

    32. REPORT ON THE FIG WORKING WEEK 2017 IN HELSINKI, FINLAND  

    Co-conference director Pekka Halme and representatives from the Local Organising Committee from the Finnish Associations MIL and MAKLI will give a presentation on preparations of FIG Working Week 2017.

    Motion: That the General Assembly records the report.

    Decision:

    33. PRESENTATION OF CERTIFICATES OF APPRECIATION

    CLOSING CEREMONY


    Data supplied by the FIG Office. 

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