FIG General Assembly

Agenda

43rd General Assembly - 2020

The General Assembly has been cancelled and postponed to 2021

On the 24th of March, we had to cancel the FIG working week 2020 due to new regulations by the Dutch government not allowing gatherings with more than 100 people until the 1st of June 2020.

As the General Assembly has always been an essential part of the Working Weeks and Congresses we sadly have to announce that the General Assembly 2020 is herewith cancelled as well.

FIG Council has decided that there will be no General Assembly at all in 2020. Instead, votings and decisions will be moved to the working week 2021 originally to take place in Ghana, but which has been changed to the Netherlands due to a generous offer from the Ghanaian Local Organisers.

Further to this, FIG Council has made the following decisions:

  • The postponement of the General Assembly will also mean that the elections for the two positions as Vice President will be postponed to the General Assembly in 2021. Council has decided that the current council will continue until the election has taken place. Hereafter the new elected Vice Presidents will take over immediately.
  • Due to this very special offer to hand over the FIG Working Week 2021 to the Netherlands, the FIG Working Week 2024 will be given to Ghana without competition. It will be a pleasure to welcome you all to Ghana in 2024, and we hope that you will support FIG Working Week 2024.
  • The two bids that have been received for FIG Working Week 2024 will be moved to 2025. The bidding for 2025, which will take place next year in the Netherlands, will not be re-opened for other bidders.

The agenda of the General Assembly 2020 is already published (see below). It includes reports on the various FIG activities, and it is our hope that you will read the agenda and these reports, and through this stay updated on what is happening in our Federation and what FIG Commissions, Networks Task Forces and other active FIG individuals and groups are working on.

FIG Council


PROGRAMME - as planned

See the full Working Week programme at the FIG Working Week 2020 web site.

Sunday, 10 May 2020
RAI, Conference Centre, Amsterdam, the Netherlands

Sunday 10 May 2020

09:00-13:00
14:00-15:30

General Assembly, First Session

Monday 11 - Wednesday 13 May 2020
FIG Working Week 2020 and exhibition,
RAI, Amsterdam, www.fig.net/fig2020

Monday 11 May

14:00-15:30

FIG Director Generals Forum

Monday 11 May 14:00–15:30 Roundtable: Task Force 2021 Governance
Tuesday 12 May 11:00 - 12:30
Academic Members Forum joint with FAO

Tuesday 12 May

11:00–12:30
and

FIG Member Association & Regional Bodies Forum Part I on FIG Governance

Tuesday 12 May 14:00-15:30 FIG Member Association & Regional Bodies Forum Part II
Tuesday 12 May 16:00 – 17:30

FIG Corporate Members Meeting

Tuesday 12 May

17:30 – 18:30
 

Annual Meetings of FIG Commissions

Wednesday 13 May

16:00-17:30

FIG Presidents’ Meeting
This event is convened by the FIG President and is reserved for Presidents or Heads of delegation of Member Associations (or their representatives)
By invitation only

Thursday 14 May

Thursday 14 May

8:45–12:30

General Assembly, Second Session including Closing Ceremony
Closing ceremony will start immediately after the conclusion of the General Assembly and will be followed by the Farewell Reception hosted by the hosts of FIG Working Week 2021, GhIS and LISAC, Ghana.

For the full Working Week programme check: http://www.fig.net/fig2020/program.htm

FIG 43rd GENERAL ASSEMBLY

AGENDA

The General Assembly in Amsterdam, the Netherlands 10 and 14 May has been cancelled.
he agenda is published in March 2020.


Introduction

This online version of the agenda includes link to all appendices in .pdf.

In addition to this on-line version, the agenda and its appendices will be published as one large .pdf file.

To download only the agenda in Acrobat format please click here: 

Agenda - uploaded on the web site on 26 March (pdf, 24 pages) incl. amendments 7 May

Note: Revisions are shown only on the .htm version of the agenda and marked with colour.

To download the agenda with appendices as one file in Acrobat format please click here: 

The individual appendix files can be downloaded below under each item in pdf format.

PLEASE NOTE: In 2020 FIG Office has sent invitation and agenda only by email. Full agenda without appendices with links to appendices can be downloaded from this web site.

Changes to the agenda after it was originally distributed by email to the member associations are marked in this agenda with colour and date.


List of Agenda Items

Sunday 10 May, 09:00-13:00 and 14:00-15:30
  1. OPENING PROCEEDINGS
  2. ROLL CALL
  3. APPOINTMENT OF TELLERS
  4. ADOPTION OF THE AGENDA
  5. ADOPTION OF THE MINUTES OF THE 41st GENERAL ASSEMBLY
  6. MEMBERSHIP
  7. PRESIDENT’S REPORT
  8. APPOINTMENT OF HONORARY MEMBERS
  9. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD BANK
  10. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS
  11. FIG ACCOUNTS FOR 2019, AUDITOR'S REPORT AND BUDGETS 2020-2023
  12. SUBSCRIPTION RATES FOR 2022
  13. FIG FOUNDATION
  14. FIG COMMISISONS
  15. FIG NETWORKS AND PERMANENT INSTITUTIONS
  16. TASK FORCE ON FIG AND THE SUSTAINABLE DEVELOPMENT GOALS
  17. TASK FORCE ON FIG GOVERNANCE
  18. ELECTION OF TWO VICE PRESIDENTS FOR 2021-2024 - PRESENTATION OF CANDIDATES
  19. COMMISSION CHAIRS ELECTS - POSTPONEMENT OF ELECTION TO 2021
  20. DECISION ON THE VENUE FOR FIG WORKING WEEK 2024 - PRESENTATION OF CANDIDATES
  21. OPEN DISCUSSION AND QUESTIONS TO COUNCIL
  22. Wednesday 13 May, 16:00-17:00

  23. FIG PRESIDENTS MEETING
  24. (BY INVITATION ONLY)
    Thursday 14 May, 8:45-12:30
  25. ROLL CALL
  26. MEMBERSHIP MATTERS
  27. ELECTION OF TWO VICE PRESIDENTS FOR THE TERM 2021-2024
  28. DECISION ON THE VENUE FOR FIG WORKING WEEK 2024
  29. REPORTS FROM ASSOCIATION & REGIONAL BODIES FORUM, AFFILIATE, ACADEMIC, CORPORATE MEMBERS FORUM AND OTHER (IF ANY)
  30. REPORTS FROM COMMISSIONS
  31. TASK FORCE ON FIG GOVERNANCE
  32. REPORTS FROM NETWORKS, TASK FORCES, PERMANENT INSTITUTIONS AND OTHER WORKING WEEK ACTIVITIES
  33. FIG FOUNDATION
  34. OTHER ISSUES
  35. REPORT ON THE FIG WORKING WEEK 2023 IN ORLANDO,FLORIDA, USA
  36. REPORT ON THE FIG CONGRESS 2022 IN CAPE TOWN, SOUTH AFRICA
  37. REPORT OF THE FIG WORKING WEEK 2021 IN ACCRA, GHANA
  38. PRESENTATION OF CERTIFICATES OF APPRECIATION AND CLOSING CEREMONY
  39. OTHER ISSUES

Sunday 10 May 2020


GENERAL ASSEMBLY 1ST SESSION

Sunday 10 May, 09:00-13:00 and 14:00-16:30

1. OPENING PROCEEDINGS

President Rudolf Staiger to open the 43rd General Assembly.

Introductory remark:

The President and Council have decided to change the style of the General Assembly. This is done to make the General Assembly more inclusive and to ensure time for questions, comments and discussions between the General Assembly delegates and Council as well as Chairs. This change will mean that most of the reports will only be presented in written form and will not be presented on site. The reports will as usual be available through the agenda that is uploaded to the web site.  

This change is made to have more time for questions and comments and a more lively and interactive GA.

2. ROLL CALL

Please note: The roll call will be done for member associations only. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records. On site there will be a list for other member categories to sign their presence. Member associations and other members are asked to inform the FIG Office by 15 April 2020 about their attendance, at the same time to submit the names of their delegate(s) and to inform who their Head of the delegation is, if it is not the President or Chair. Please use this special link below to inform us about your delegation.

No registration - cancelled

Please note that only member associations that have paid all their membership fees to the end of 2019 are allowed to vote at the meeting. A list of member associations that are not allowed to vote will be published and posted on the FIG web site 20 April 2020.

Appendix to items 2 & 23: Roll Call including information on member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2019 and earlier. (will be posted 20 April 2020)

Motion: That members present are recorded in the minutes.

Decision:

3. APPOINTMENT OF TELLERS

The General Assembly shall appoint two persons as tellers for the entire General Assembly. 

Motion: That the General Assembly appoints two tellers.

Decision:

4. ADOPTION OF THE AGENDA

The General Assembly was announced through the newsletter and on FIG web site, and the Agenda for the General Assembly was published in March on the web site and sent by email to all members.

Motion: That the agenda be adopted.

Decision:

5. ADOPTION OF THE MINUTES OF THE 42nd GENERAL ASSEMBLY

The minutes have been circulated previously.

Appendix to item 5: Minutes of the General Assembly in Hanoi, Vietnam, April 2019, without appendices.

Motion: That the minutes be adopted as recorded.

Decision:

6. MEMBERSHIP

6.1 Admittance of new Member Associations

FIG has received two applications for membership since the since the 42nd General Assembly.

International Association of Assessing Officers (IAAO), MA-10136

International Association of Assessing Officers, US has applied for association membership. The association was established in 1934, US and fulfils the criteria of FIG Member Association. In accordance with the Statutes and Internal Rules the two current members from US have been consulted and have both sent their support to include International Association of Assessing Officers as member of FIG.  

Appendix to item 6.1.1: Application form incl. Vision 2020 and IAAO code of ethics Standards of Professional Conduct  

Motion:That the General Assembly admits International Association of Assessing Officers, IAAO, US to become a member of FIG.

Decision:

Zimbabwe Institute of Geomatics - ZIG

Zimbabwe Institute of Geomatics ZIG has applied for association membership. The association was established in 2018. Zimbabwe Institute of Geomatics, Zimbabwe, fulfils the criteria of FIG Member Association. In accordance with the Statutes and Internal Rules, the current member from Zimbabwe, Survey Institute of Zimbabwe has been consulted and has sent its support to include ZIG as member of FIG. ZIG has 20 members.  

Appendix to item 6.1.2: Application form

Motion: That the General Assembly admits Zimbabwe Institute of Geomatics – ZIG to become a member of FIG

Decision:

6.2 Other Member Association Issues

Tanzania Institution of Valuers and Estate Agents (TIVEA) - MA-10130

Unfortunately, Tanzania Institution of Valuers and Estate Agents (TIVEA) has decided to resign from their membership  

Serbian Union of Surveyors MA-10072 was expelled at the General Assembly 2019. FIG Office has since then received payment and Serbian Union of Surveyors has been reinstalled.

Motion: That the General Assembly notes the update.

Decision:

6.3 Expulsion of member associations

It is a pleasure to announce that this year, there are no member associations that are three years in arrears.  

The General Assembly has power to expel from the Federation any member association whose fees are in arrears and shall under normal circumstances expel any member association whose fees are three years in arrears. (Article 4.3 of the Statutes). The FIG office has sent information to these associations informing that if their membership fees are still in arrears at the time of the General Assembly the General Assembly shall expel the above member associations in Amsterdam.

After acceptance of new member associations, the number of FIG member associations is 104 from 87 countries.

Motion: That the General Assembly notes that at this General Assembly there are no members to expel.

Decision:

6.4 Suspended status 2020

In accordance with its administrative measures, FIG Council, has deferred to continue for 2020 the issuance of a membership subscription invoice to the following members and FIG Council deem their membership to be in suspension:

  • the Order of Syrian Engineers and Architects, OSEA as all efforts to maintain contact with them has not yielded results and will deem their membership in suspension giving due consideration to its internal situation.
  •  Licensed Surveyors Association in Palestine

The situation with these associations will be reconsidered by Council again in 2021. 

Motion: That the General Assembly notes the members in suspension.

Decision:

6.5 Other membership issues

6.5.1 Affiliate members

There has been one application for affiliate membership since the General Assembly 2019.  

  • Real Estate Administration of Montenegro AF-20071  

After these changes the number of Affiliate members is 46 from 45 countries.

6.5.2 Corporate members

SuperMap, China, has changed their corporate member level from gold (category B) to bronze (category D

Geoweb S.p.A, Italy has changed their corporate member level from silver (category C) to basic level (category E)

FIG Council has expelled the following members due to lack of payment of membership fee:

  • Géographie, Topographie, Hydraulique, Energie et Construction (GEOTHECO), Uganda, CM-30062
  • Génie Congo Sarl, Democratic Republic of the Congo, CM-30063 
  • M/s. Survey Scale Pvt. Limited. Pakistan, CM-30065
  • Branco Etera Kazakhstan, CM-30055
  • M/s Accord Marine Surveyors & Consultants, India, CM 30066
  • RKSoft Mühendislik Bilgisayar Programiama Egitim Dan. Ith Ltd, Turkey, CM-30070    

After these changes, the number of corporate members is now 23.
 

6.5.3 Academic members

FIG Council has admitted three applications to become Academic member since the General Assembly 2019:

  • The University Southern Mississippi Hydrographic Science Research Center, USA, AC-40152
  • University of Architecture, Civil Engineering and Geodesy (UACEG), Bulgaria, AC-40153
  • University of Glasgow, Scotland, AC40154 

The payment structure of the Academic Members was changed in 2013 so that Academic Members would be invoiced every 4 years instead of every year. The four-year payment will reward the members with a 50% discount. Academic members were invoiced in 2014, and again in 2018.

The number of Academic Members after these changes is 87 from 50 countries.

6.5.4 Correspondents

The number of correspondent members is still 4, coming from Maldives, Pakistan, Rwanda and Tonga.

Motion: That the General Assembly notes the actions that the Council has taken with other membership matters.

Decision:

7. PRESIDENT’S REPORT

President Rudolf Staiger has prepared the President’s report on the activities of the Federation since the General Assembly in Hanoi, Vietnam April, 2019.  

Appendix to item 7:

Motion: That the General Assembly accepts the President’s report.

Decision:

8. APPOINTMENT OF HONORARY MEMBERS

The Council has received three nominations for Honorary Members:

  • The Royal Institution of Chartered Surveyors (RICS) UK has nominated Dr Robin McLaren
  • The International Institution for the History of Surveying and Measurement, together with FIG Council, has nominated Mr. Jim Smith
  • FIG Foundation, together with FIG Council, has nominated Prof. Michael Barry

Appendix to agenda item 8: The nomination letters for:

According to the Statutes paragraph 3.1.7 an individual who has materially assisted the development and promotion of the surveying profession at the international level can be appointed as an honorary member. Nomination for this appointment shall be made by a member association or the Council, which will consider it and submit it to a vote of the General Assembly.

The Council has considered all three proposals and decided to propose to the General Assembly that it appoints Dr Robin McLaren, Mr. Jim Smith and Prof. Michael Barry as Honorary Members of the Federation for the outstanding services they have provided to the Federation in different positions and functions.

Motion: That FIG Council appoints Dr Robin McLaren, Mr Jim Smith and Prof. Michael Barry as Honorary Members of FIG.

Decision:

9. COOPERATION WITH THE UNITED NATIONS AND THE WORLD BANK

Since the 42nd General Assembly, FIG has continued to collaborate with the World Bank and various agencies and structures within the United Nations.

The main activities in the co-operation with the United Nations and the World Bank during this period have been:

Participation to FAO and the Voluntary Guidelines, VGGT.
At FIG Working Week 2019 three sessions and one Master Class were organised in cooperation with FAO: FIG Academic Forum, a session on Technology Contribution to Improve Tenure Governance, session on Strengthening Democratic Spaces to Balance Societal Priorities in Spatial Planning and a Master Class: Learning Session on the Use of Technology. The Master Class can accommodate 20 participants.
At FIG Working Week 2020, again FIG Academic Forum is organised in cooperation with FAO as well as two special sessions on Land Consolidation Legislation: FAO Legal Guide and its Application at the Country Level and The Role of Land Consolidation and Other Land Management Instruments in Development of Agricultural Land Markets.

Participation to Global Land Tool Network GLTN:

  • co-lead of Global Land Tool Network Professional Cluster 2019-2020, together with Arab Union
  • Co-Lead on two activities:
    •  Development of a conceptual framework on urban-rural land linkages and
    • Development of a manual on valuation of unregistered lands
  • Participation in the GLTN International Advisory Board
  • Participation in the GLTN Steering Committee
  • Special sessions in the Working Week technical programme

Participation to the work of UN-GGIM

  • UN-GGIM-Geospatial Societies – Member
    (Previously Joint Board of Spatial Information Societies JB-GIS)
  • Expert Group on Land Administration
  • Associate member of Sub-committee on Geodesy
  • Participation at the ninth Session of the United Nations Committee of Experts on Global Geospatiall Information Management in New York, USA, August 2019

Participation to the work of the International Committee on Global Navigation Satellite Systems (ICG)
Participation to UN-OOSA, Co-chairing WG-D
Cooperation on Reference Frame in Practice Seminar, Pre-event at FIG Working Week 2019

At the FIG Working Week 2020 there will be a special session organised in cooperation with UNECE/WPLA that includes the launch of the publication “Guidelines for the Formalization of Informal Constructions”.

Participation at the World Bank Conference in March 2019 – the World Bank Conference was cancelled in 2020 due to COVID 19. FIG had planned a side event. World Bank and FIG had organised two special sessions at the FIG Working Week 2019.

Motion: That the General Assembly adopts the report on the co-operation between FIG and the United Nations, its agencies and the World Bank and records its thanks to all those who have contributed to this co-operation.

Decision:

10. LIAISON WITH INTERNATIONAL PROFESSIONAL ORGANISATIONS

The Joint Board of Spatial Information Societies JB-GIS was formally established during the FIG Working Week in Cairo in 2005. The name was in 2017 changed to UN-GGIM-Geospatial Societies. The Geospatial Societies meet annually during the United Nations Committee of Experts on Global Geospatial Information Management meetings. The meeting of UN-GGIM-GS in 2019 was held in August 2019.
FIG will take the lead of UN-GGIM-GS for the two year term (08-2020-08-2022)
FIG has collaborative MoUs with a number of the organizations who are part of the Geospatial Societies.

FIG has further bilateral agreements of co-operation with several other international associations like ECCE, ISM, IFHP, CIB, IAO, IHO, ION, ICEC, FIABCI, IFHS, PAIGH, PAQS, and UIA.

FIG is represented in the International Construction Measurement Standard Coalition by former Chair of FIG Commission 10, See Lian Ong who has been appointed chair of the Standard Setting Committee. FIG is represented in the Trustee Board by the President.

FIG is represented in International Land Measurement Standard Coalition by Mr. Maurice Barbieri.

FIG is member of the Ethics Standard Committee.

FIG is a member of the International Council for Science (ICSU) and is working together with ISO and International Valuation Standards Committee (IVSC) on standards.

Again in 2020 there are various activities around the world celebrating Global Surveyors day on 21 March 2020

Motion: That the General Assembly records the report on the liaison with other international associations.

Decision:

11. FIG ACCOUNTS FOR 2019, AUDITOR'S REPORT AND BUDGETS 2020-2023

FIG President Rudolf Staiger will present the report to the General Assembly. This report includes the auditor’s report from 2019, official accounts (income statement 2019) and balance sheet 31 December 2019, an updated budget for 2019 and proposals for budgets 2020-2022 and proposal for membership fees for member associations in 2022.

Appendix to item 11:

Report on Financial Issues (including 2019 accounts and budgets 2020-2023)

Annexes:

Motion: That the General Assembly:

  • adopts the audited accounts for 2019,
  • adopts the Finance Report, and
  •  adopts budgets for 2020–2023

Decision:

12. SUBSCRIPTION RATES FOR 2022

The General Assembly has to set levels of fees for member associations two years in advance of the year in which they become payable. Fees are payable in respect of each individual member up to a maximum of 5,500 members. Membership fees have been discussed as part of the finance report, appendix to item 11.

The 2019 General Assembly approved membership fees for 2021 as follows:

  Per capita fee Minimum fee Maximum fee
2021 € 4.80 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay € 2.40 member up to a maximum of 5,500 members.
25 members or € 50 (whichever is greater) 5,500 members (€ 26,400)

The World Bank lists of the low-income economies and the lower-middle-income economies are available at: http://data.worldbank.org/about/country-classifications/country-and-lending-groups   

The General Assembly decided in 2017 to increase subscription fees with 8% for 2019 after subscription fees have been kept at the same level for the years 2012-2018. In 2018 and 2019 the General Assembly agreed to keep the level from 2019 for the 2020 and 2021 subscriptions, and Council suggest keeping this same rate for 2022.

  Motion: That the General Assembly adopts following membership fees payable by member associations in 2022:

  Per capita fee Minimum fee Maximum fee
2022 € 4.80 per member up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as low-income economies or lower-middle-income economies shall pay € 2.40 member up to a maximum of 5,500 members.
25 members or € 50 (whichever is greater) 5,500 members (€ 26,400)

Decision:

13. FIG FOUNDATION

Mr. John Hohol, President of the FIG Foundation has prepared a written report on the FIG Foundation activities in 2019. This agenda item will focus on the status of FIG Foundation and the results that have been achieved over the past years.

Appendix to item 13:

Motion: That the General Assembly adopts the written report of the President of the FIG Foundation and records its thanks to the President and members of the Board of Directors of the FIG Foundation for their past year’s work

Decision:  

14. FIG COMMISSIONS

The Commission Chairs have prepared a written report for each commission which are attached to this agenda item. There will be no oral reports following the written reports, so delegates are asked to read the reports carefully. Instead at the general assembly time will be given to the delegates to ask questions and comment the reports and the work of the commissions.

Appendix to item 14: Commission reports:

14.1.   Prizes/Awards
Again in 2020 the Commisison 5/NavXperience Award will be given to a selected Commission 5 paper. The prize winner will be announced at the General Assembly

The Survey Review Biennial Prize is sponsored by Survey Review, a learned journal covering the fields of positioning and measurement, engineering survey, cadastre and land management, and spatial information management. The prize will be awarded to a Peer Review Paper written by a Young Surveyor (under the age of 35 or within 10 years of qualifying).

Motion: That the General Assembly adopts the written reports of the Commission Chairs and records its thanks to the chairs and other officers of the Commissions for their ongoing contributions

Decision:

15. FIG NETWORKS AND PERMANENT INSTITUTIONS

15.1 Young Surveyors Network

FIG Young Surveyors Network is for the term 2019-2020 chaired by Ms. Melissa Harrington, New Zealand. Attached to this agenda is a report on the FIG Young Surveyors activities during the past year. The Chair of the Young Surveyors Network will be ready during this agenda item to respond to questions and comments from the delegates.

Appendix to item 15.1: Young Surveyors Report

Motion: that the General Assembly adopts the written report, and thanks all the many active Young Surveyors.

Decision:

15.2 Standards Network

The Chair of the network, David Martin has prepared a written report to the General Assembly of the activities 2019-20. The Chair of the Standards Network will be ready during this agenda item to respond to questions and comments from the delegates.  

Appendix to item 15.2 – Standards Network Report

Motion: That the General Assembly adopts the written report from the Network and records its thanks to the Chair of the Network and its members.

Decision:

15.3 FIG Regional Capacity Development Networks

The chairs of the two networks have prepared a written report on the status of the networks. The Chairs of the Network will be ready during this agenda item to respond to questions and comments from the delegates:

  • Africa Network (Jennifer Whittal)
  • Asia/Pacific Network (Rob Sarib)

Appendix to item 15.3

Motion::That the General Assembly adopts the written report from the networks and records its thanks to the Chair of the Network and its members.

Decision:

15.4 International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Prof. Dr. Christiaan Lemmen, Director of OICRF has prepared a written report on the OICRF activities since the General Assembly in Hanoi. The Chair of the Permanent Institution will be ready during this agenda item to respond to questions and comments from the delegates.

Appendix to item 15.4: Report from the International Office of Cadastre and Land Records (Office International du Cadastre et du Régime Foncier) OICRF

Motion:That the General Assembly adopts the report and records its thanks to the members of OICRF for their past year’s work and contribution.

Decision:

15.5 International Institution for the History of Surveying and Measurement, Permanent Institution of FIG

Mr. Jan de Graeve, Director of the IIHSM, Mr. John Brock and Mr. Jim Smith have prepared a report on the IIHSM activities since the General Assembly in Istanbul, and the Work Plan for the coming term. The Chair of the Permanent Institution will be ready during this agenda item to respond to questions and comments from the delegates.

Appendix to item 15.5: Report from the International Institution for the History of Surveying and Measurement, Permanent Institution of FIG.

Motion:That the General Assembly adopts the report and records its thanks to the Director and the members of the permanent institution for their past year’s work and contribution. 

Decision:

16. TASK FORCE ON FIG AND THE SUSTAINABLE DEVELOPMENT GOALS

The Council has established two new Task Forces for 2019-2022. The first Task Force will focus on FIG and the Sustainable Development Goals. This Task Force is chaired by Ms. Paula Dijkstra from the Netherlands. The Task Force has organised a session in the technical programme at the Working Week. The Chair of the Task force has submitted a written report and will be informing about the progress of the Task Force work.

Appendix to item 16: Report from the Task Force on FIG and the Sustainable Development Goals

Motion: That the General Assembly records the report and notes the updates.

Decision:

17. TASK FORCE ON FIG GOVERNANCE

The Task Force on the Future Governance of FIG is an internal Task Force focusing on an evaluation and proposal of potential changes of the current FIG Governance. Chaired by Vice President Diane Dumashie, it draws upon the work from earlier Task Forces, including the TF on Commission Structure. It aims to investigate the structure of the federation. The Task Force Chair will present the findings and updates during last year and encourage a discussion during the GA.

This discussion will continue at two further dedicated sessions:

  • Roundtable discussions (Monday 11 May, 14:00-15:30)
  • FIG Member Associations and Regional Bodies Forum – Part 1 (Tuesday 12 May 11:00-12:30)

The outcomes will be reported at the

  • Second General Assembly on 14 May 2020

Appendix to item 17:

More information about the Task Force can be found at: https://fig.net/organisation/general_assembly/task_force/governance_19-22.asp

Motion: That the General Assembly records the update report.

Decision:

18. ELECTION OF TWO VICE PRESIDENTS FOR 2021-2024 - PRESENTATION OF CANDIDATES

FIG has received three proposals for the two open posts of FIG Vice President for the term 2021 to 2024:

  • Ghana: Kwame Tenadu, Licenced Surveyors Association of Ghana - LISAG,
  • Nigeria: Mohammed Mamman Kabir, Nigerian Institution of Surveyors NIS,
  • Sweden: Mikael Lilje, Swedish Professionals for the Built Environment, Samhällsbyggarna

The profile templates of each candidate are attached to this agenda. In the first session of the General Assembly each candidate will be given equal time (not more than 10 minutes) to introduce her/him and make a presentation focussing on his/her ideas and goals for developing the FIG agenda to the General Assembly.

The elections will take place at the second session of the General Assembly by blind votes on Thursday 14 May. The elections will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organized between those two candidates that have most votes. 

Appendix to item 18 and 25: Profiles of the Candidates

Motion: That the General Assembly notes the presentations of the candidates, makes its careful consideration at the elections during the second session of the General Assembly on 14 May.

 Decision:

19. COMMISSION CHAIRS ELECTS - POSTPONEMENT OF ELECTION TO 2021

The General Assembly will normally elect a Chair Elect for each of the ten FIG Commissions for term of office 1.1.2021-31.12.2022. Under normal circumstances, the elected Chair Elect will be elected as the Chair of the Commission at the FIG Congress 2022 for the period 2023-2026.

FIG Council has decided to postpone this election to the General Assembly 2021. With the work of the Task Force on Governance in mind and the positive outcome from last term where the election of the Commission Chairs Elects was postponed FIG Council has made this decision. postpone the election of Commission Chairs Elects one year to the General Assembly 2021. This means that the Commission Chairs elects will have one year to prepare for the term of office 2023-2026. Council encourages member associations to look for good candidates for these positions.

 Motion: That the General Assembly:  

  •  notes the decision by FIG Council
  • adopts the proposed time frame 

Decision:

20. DECISION ON THE VENUE FOR FIG WORKING WEEK 2024 - PRESENTATION OF CANDIDATES

The FIG Working Weeks are organised by FIG together with a local member association. FIG will together with the local member association have full responsibility of the arrangements and of the financial result. This offers FIG better opportunities in terms of organising events and generating revenue. Therefore, the Council has to ensure that all candidates are aware of the role of FIG and split of responsibilities for organising the Working Week. This General Assembly will decide on the host for the FIG Working Week 2024.

The FIG Council has received two bids to host the FIG Working Week 2024, and FIG Council thanks all bidding member associations for their special engagement and contribution to FIG.

The Council has prepared a desktop summary on the bids. In the summary report the following considerations, as laid out in the invitation documentation, are described for comparison:

  • Rotation of the conferences (region);
  • Country (hosting of earlier FIG events, experience);
  • Member association (its activeness, commitment to FIG and the Working Week, execution ability for local association);
  • Supporting organisations (local support to the Working Week, governmental support, financial support, general support);
  • Host city (characteristics and interest from congress programme point of view, host city attractiveness, host city offerings);
  • Venue (price/affordability, location of venue, internet availability suitability of rooms, size of venue, structure and layout of the venue, catering, value for money, hotels nearby facilities for exhibition);
  • Accessibility (flight connections, several access possibilities, security, visa issues, air fare to destination);
  • Safety and security (political stability, airport safety, city safety, political stability in the country - rating must be 3 or higher);
  • Proposed dates (must meet FIG requirements, Following FIG statutes, practical dates, availability of venue, other conferences at the same time)
  • Technical programme (coverage of all FIG Commissions, potential partners, originality, special ideas);
  • Technical tours (coverage of all FIG Commissions, originality, ideas proposed);
  • Social programme (attractiveness and variety, proposals for dinners, attractiveness of offered dinners, proposals for tours, is the programme following the overall FIG concept);
  • Attendance (expectation of international, regional and local attendance, realistic number of international and national participants);
  • Finances (estimate of surplus and financial risks, realistic fees proposed, fees in an acceptable price range, difference between international and national fees, realistic budget, estimated revenue);
  • Sponsorship (estimate sponsorship and exhibition income, proposed income, how realistic is proposed income, local sponsor offerings, sponsor interest to conference);
  • Why host (reason for hosting);
  • Objectives and outcomes (thought through why conference should be held at destination, difference to other destinations, short term outcome, long term outcome);
  • Suggested theme (thought of possible theme that fits to local/regional situation);
  • Events organised in the past three years (how experienced is the host in organising events)
  • Major events planned in the proposed city (many events might affect the price level):
  • Initiatives for sustainable conference environment (is host city, venue and local host paying attention to environmental issues);
  • New initiatives or activities (originality – but within the overall FIG concept)
  • What legacy to leave locally from the Working Week (with host, hosting city, for the surveying community)

The Council has considered the bids and has decided to present the submitted bids to the General Assembly for its decision:

  • Australia: Brisbane, submitted by Surveying and Spatial Sciences Institute (SSSI)
  • Poland: Warsaw, submitted by Association of Polish Surveyors (SGP)

The General Assembly is invited to read the two bids carefully.

Appendix to item 20 and 26

At the session, each candidate will be given the same time (not more than 10 minutes) to make a presentation of their proposal and framework of the Working Week and their bid. FIG Council will present its evaluation and the impact on FIG on the various bids.

Decision on the venue of FIG Working Week 2024 will be made at the second session of the General Assembly on 14 May 2020. The voting will be made by blind votes.

Motion: That the General Assembly notes the submissions, the summary report and the presentation, makes its careful consideration and decision during the second session of the General Assembly on 14 May.

Decision:

21. OPEN DISCUSSION AND QUESTIONS TO COUNCIL

Council is encouraging you to make proposals and ask questions in order to make FIG better.

Motion: That the General Assembly notes the questions and comments.

Decision:


WEDNESDAY 13 MAY 2020

16:00 - 17:30

Presidents’ Meeting (by invitation only)

22. FIG PRESIDENTS MEETING

With the title:
How can the General Assembly be made more interesting and attractive?

The Presidents Meeting is convened by the FIG President and is reserved for Presidents or Heads of delegations of Member Associations (or their representatives). Again this year the meeting will be held within the technical programme. Council invites all presidents of member associations to participate in the presidents meeting. If needed there will be a summing up on the Task force on Governance work, and council would also want to discuss how the General Assembly can be made more interesting and attractive with member association presidents/heads of delegation.


THURSDAY 14 MAY 2020


Thursday 14 May, 08:45-12:30

23. ROLL CALL

Please note: The roll call will be done for member associations only. Delegates representing affiliate members, academic members, corporate members and correspondents as well as honorary presidents and honorary members will be entered in the records. On site there will be a list for other member categories to sign their presence.

Please note that only member associations that have paid all their membership fees to the end of 2018 are allowed to vote at the meeting. A list of member associations that are not allowed to vote will be published and posted on the FIG web site 20 April 2020.

Appendix to items 2 & 23: Roll Call including information on member associations that are not allowed to vote at the General Assembly because of unpaid membership fees for 2019 and earlier. (will be posted 20 April 2020)

Motion: Those members present are recorded in the minutes.

Decision:

24. MEMBERSHIP MATTERS

The Council will decide on other membership issues, if any, considered in Amsterdam and bring them for the General Assembly for decision or information as necessary.

Motion: That the General Assembly decides on the membership issues based on the proposal of the Council. 

Decision:

25. ELECTION OF TWO VICE PRESIDENTS FOR THE TERM 2021-2024

This General Assembly will elect two Vice Presidents for the term of office 1.1.2017-31.12.2020. The election will take place between:

  • Ghana: Kwame Tenadu, Licenced Surveyors Association of Ghana - LISAG,
  • Nigeria: Mohammed Mamman Kabir, Nigerian Institution of Surveyors NIS,
  • Sweden: Mikael Lilje, Swedish Professionals for the Built Environment, Samhällsbyggarna, Sweden

The elections will take place by blind votes following the FIG statutes and internal rules. The elections will take place one position at a time. If there will be no absolute majority in the first voting, second vote will be organized between those two candidates that have most votes.  

Motion: This General Assembly elects two Vice Presidents for the term 2021-2024.

Decision:

26.  DECISION ON THE VENUE FOR FIG WORKING WEEK 2024

The candidates for FIG Working Week 2024 have made their presentations in the first session of the General Assembly.

The decision will be made between:

  • Australia: Brisbane, submitted by Surveying and Spatial Sciences Institute (SSSI)
  • Poland: Warsaw, submitted by Association of Polish Surveyors (SGP)

The decision will take place by blind votes following the FIG statutes and internal rules

Motion: That the General Assembly decides the host and venue for FIG Working Week 2024.

Decision:

27. REPORTS FROM ASSOCIATION & REGIONAL BODIES FORUM, AFFILIATE, ACADEMIC, CORPORATE MEMBERS FORUM AND OTHER (IF ANY)

During the Working Week there has been Member Association/Regional Bodies/ Forum, the Director General’s/Affiliate Members Forum, Academic Members Forum, Regional Bodies Forum and Corporate Members Meeting. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

Motion: That the General Assembly records the report(s)

Decision:

28. REPORTS FROM COMMISSIONS

FIG Commissions had their annual meetings, administrative meetings and technical sessions during the Working Week. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly. Any other activities from the Working Week may be reported back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

Motion: That the General Assembly records the report(s).

  Decision:

29. TASK FORCE ON GOVERNANCE

There have been several meetings during the Working Week on the Governance. The chair and core group will report back from the meetings and there will be wrap up discussion based on the output of the sessions and information on the next steps.

Motion:That the General Assembly records the update report and next steps

Decision:

30. REPORTS FROM NETWORKS, TASK FORCES, PERMANENT INSTITUTIONS, AND OTHER WORKING WEEK ACTIVITIES (IF ANY)

Networks, Task Forces, Permanent Institutions, and others had their meetings and technical sessions in Amsterdam. They may report back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly. Any other activities from the Working Week may be reported back to the General Assembly on any issues that may need the endorsement of or are of general interest to the General Assembly.

Motion: TThat the General Assembly records the report(s).

Decision:

31. FIG FOUNDATION

FIG Foundation has in the first General Assembly session looked back at achievements so far. They have also had their annual meeting during the Working Week. The Foundation will introduce the FIG Foundation Directors and the Foundation strategy.

Motion: That council notes the update report and strategy

Decision:

32. OTHER ISSUES

Any other issues that the members want to raise for discussion.

Motion: That the discussion will be recorded and the Council will consider action that will be required.

Decision:

33. REPORT ON THE FIG WORKING WEEK 2023 IN ORLANDO, FLORIDA USA

Representatives from the Local Organising Committee from NSPS will give a presentation on the preparations of FIG Working Week 2023.

Motion: That the General Assembly records the report.

Decision:

34. REPORT ON THE FIG CONGRESS 2022 IN CAPE TOWN, SOUTH AFRICA

Representatives from the Local Organising Committee from the Local Organising Committee from South African Geomatics Institute (SAGI) will give a presentation on preparations of FIG Congress 2022.

Motion: That the General Assembly records the report.

Decision:

35. REPORT ON THE FIG WORKING WEEK 2021 IN ACCRA, GHANA

Representatives from the Local Organising Committee from Licensed Surveyors Association of Ghana and Ghana Institution of Surveyors will give a presentation on preparations of FIG Working Week 2021.

Motion: That the General Assembly records the report.

Decision:

36. PRESENTATION OF CERTIFICATES OF APPRECIATION AND CLOSING CEREMONY

 


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