FIG 2018 Congress and Fair provide a unique opportunity to promote your products, undertake research and promote services to researchers from all over the world. The exhibition takes place at the Istanbul Congress Centre from 07 May – 10 May 2018. It is expected that FIG 2018 Congress & Fair be visited by 2.500 delegates from every continent.
The international trade exhibition offers you exposure to FIG Congress 2018 delegates and the opportunity to showcase your products and services. The exhibition area has been designed to provide the best possible promotional opportunities to participating organizations.
The exhibition will provide delegates and exhibitors with excellent opportunities to network in a favourable environment that provides a central and energized meeting place for all participants.
Through the online system, you will be able to fill your company biography, upload your logo and specify your company’s facia name.
Please submit this form until 20th of April 2018.
You can either follow www.fig.net/fig2018 -> Exhibition -> Exhibitor Zone steps, or directly go to the website: fig2018.exhibitorzone.net/en/
The Exhibitor Manual can be found here
| FORM 1 | ADDITIONAL EQUIPMENT REQUESTS |
| FORM 2 | GRAPHICAL DESIGN AND FASCIA TEXT |
| FORM 3 | POWER SUPPLY |
| FORM 4 | RENTAL OF COMMUNICATION, TELEPHONE AND FAX LINES AND EQUIPMENT |
| FORM 5 | CAUDIO-VIDEO SYSTEM EQUIPMENT |
| FORM 6 | CLEANING AND WASTE DISPOSAL |
| FORM 7 | STAFF REQUIREMENTS |
| FORM 8 | CATERING |
| FORM 9 | FLORAL SERVICES |
| FORM 10 | BUILD-UP/BREAKDOWN DURING AFTER-HOURS |
| FORM 11 | SECURITY DEPOSIT |
| DATE | TIME | WHAT WILL TAKE PLACE? | |
| BUILD UP | Saturday, May 5, 2018 | 08:00 AM - 20:00 PM | Build Up for Shell Scheme and Custiom Built Booths |
| EXHIBITION | Monday, May 7, 2018 | 10:30 AM - 17:30 PM | Exhibition Hours (Following the Opening Ceremony) |
| Tuesday, May 8, 2018 | 10:30 AM - 17:30 PM | Exhibition Hours | |
| Wednesday, May 9, 2018 | 10:30 AM - 17:30 PM | Exhibition Hours | |
| Thursday, May 10, 2018 | 10:30 AM - 17:30 PM | Exhibition Hours | |
| TEAR DOWN | Thursday, May 10, 2018 | 19:00 PM - 22:30 PM | Tear Down for All Booths |
Warning: As the Build-Up on May 5, exhibitors must carry their heavy materials between the indicated hours. On May 6, exhibitors will be allowed only to carry promotional materials - without any vehicles such as forklift.
This manual contains important information, forms and guidelines concerning the FIG 2018 Congress & Fair
Please read carefully the features of the shell scheme stand to find out what is already included in the price of your stand, and examine Form 1.
Please check the desired items on the list on Page 23 and please mark the locations of these items using the appropriate symbols on your stand design on Form 1.
If you need any equipment not included in the list on Form 1, please consult with the technical operator about the availability and rental price of such equipment.
The door keys, locks for file cabinets, showcases, remote controls for plasma screens, DVD players, TV/VCR devices as well as any appliances such as coffee machines, coolers, etc. may be received from the technical operator desk (provided that an application was made in the frame of the deadline set forth in Form 1 and respective fee and security deposit have been paid).
Please use Form 2 to write down the name of your company that will appear on the stand fascia panel.
The name of the company must be written with due regard to upper/lower case letters of the Latin alphabet, quotations and other punctuation marks. The cost of graphic design and fascia text is included in stand rental fee (on condition of having a 15-characters long fascia text on each open side of the stand). Using Form 2, you may order additional text, company logo and/or other graphic images for fascia panel or stand panels at extra charge.
The stand number will be indicated either on the fascia panel or on a special nameplate as well as the FIG 2018 brand elements.
Using Form 2, you can order coverings for wall panels, information desk and other equipment. Please select the color and code of the film and indicate which items are to be covered with it.
The default color of the film to be used for fascia text is red (031).
For the all booths, the booth rental fee includes 220V, 3 kW power + 1 triple outlet.
Additional outlets and lighting may be ordered using Form 1 (if a refrigerator is ordered, a 24/7-connection to 1 outlet is included).
If you need a kW power more than the power included in the rental fee, you may order using Form 3.
If you need a 380 V power supply, please contact the technical operator.
For any demand requiring a power higher than 15 kW, it is necessary to set up an installation (controller, etc.) inside the stand to limit the device peak current.
Make sure that you have ordered sufficient power supply to accommodate all your needs.
The power you demand is delivered to your stand with a cable outlet with a connector. The responsibility for connections is yours. The electrical energy that may be made available to the use of Exhibitors: The system has 5Ω grounding. Special grounding must be requested definitely in advance.
In three-phase applications, the loads on the phases must be distributed evenly. The organizer is not responsible for faulty or deficient distribution. Any damages in the system or premises arising from faulty and deficient distribution will be invoiced to the exhibitor.
You may order the telephone/fax/internet connections and audio/video equipment using Forms 4 and 5. Please contact the technical operator for any equipment not listed in the Forms.
The charges for the phone calls and internet traffic are collected at the technical operator desk in cash or by credit card throughout the duration of the exhibition.
The gangways between the stands will be cleaned by the organizer every morning before the exhibition opens. The wastes left in front of your stand in plastic bags or boxes will also be picked up and disposed of during the Exhibition days.
You can use Form 6 for you orders related with the internal cleaning of your stand during the exhibition period and tear down period.
All the decoration works at the booths must be completed on the day of build-up (May6, 2018).
The empty boxes/packaging materials and wastes must be removed from the stands and dumped in the waste containers located near the cargo gates. If an exhibitor fails to do so, this will be performed at a fee of €50/m2 to be deducted from the security deposit of the relevant exhibitor.
The security of the Exhibition Area (during access to exhibition, settling, exhibition days, packing and clearing periods) is provided by ICC on 7/24 basis. The Exhibition Area is under surveillance by means of security staff and cameras. However, the camera surveillance is for general safety and security, and not for booth security.
The security staff is authorized to make warnings and take measures as considered necessary concerning the security of life, theft, unauthorized and illegal entries, as well as any restrictions and prohibitions set forth in the Exhibitor’s manual. The Exhibitor’s staff is obliged to comply with warnings and measures notified by the security staff, as well as the guidelines set forth in Exhibitor’s manual.
During the build-up/breakdown periods, the halls will be closed by the security staff at 20:00 (to all exhibitors except those holding an after-hours work permit). During the exhibition period, the halls will be sealed by the security at 20:00 and re-opened at 08:00. Please note that it will not be possible for your own security staff to access the halls during the night.
The exhibitors are strongly recommended to either have a representative at their stands while the halls are open or to order individual security. The exhibitors shall bear the full responsibility for the safety of their exhibits and any personal belongings left at their stands while the halls are open Individual security may be ordered using Form 7.
You can use Form 7 to request interpreters and auxiliary staff for your stand.
During the periods of build-up, exhibition days and breakdown, the persons without a work permit are not allowed to work pursuant to the laws of the Republic of Turkey. The exhibitors shall undertake all kinds of social insurance liabilities of the staff they employ. It is forbidden to employ uninsured workers inside the Exhibition Area.
You can use Form 8 to send your orders for catering you want to serve at your booth.
You may order floral services and flower arrangements using Form 9. Please contact with indicated supplier for your floral requests other than indicated suggestions.
The use of the Exhibition Area during after-hours for build-up/breakdown may be requested using Form 10. These request must definitely be delivered to the technical operator 1 week prior to the date of use.
Must be filled by all exhibitors who work with a different technical operator.
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