GENERAL INFORMATION

Preparing your presentation

Preparing your Video Presentation

Guidelines for writing papers

Terms and Conditions

Speakers Ready room		Session Chair		Rapporteur

 

Before the FIG Working Week

 

Preparing your presentation

• Powerpoint Template

The template ensures uniformity across presentations during the FIG Working Week and recognizes our sponsors. On the last slide you will have the opportunity to showcase how the presented content contributes to achievement of the SDGs. 

What our sessions can do well are articulate interesting ideas, bring new issues forward for discussion and debate, and connect people with each other.

What our sessions cannot do well are present full papers thoroughly, assess results rigorously, nor discuss deep issues in depth.

The goal of presenters is to stimulate audience discussion (and desire to read the papers presented).

Presentations are unsuccessful when the audience is not motivated to read the full paper. The following are some ideas for how authors can get the audience engaged and excited about the paper. Most practices in the DON'T column are standard procedure and the suggestions may seem radical. However, the object should be a presentation that covers less but makes a compelling argument that the paper should be read.

Description:

	DO	DON'T
Purpose of Presentation	Present enough to tell the audience that the paper is worth a read and tell a good story.	Present summaries of all sections of the paper
Format & Timing	Consider starting with the conclusion and then explain why you reached it (e.g. methods/results). Plan for a short presentation - it is easier to expand on points than it is to cut things out. Use fonts larger than 28 pt & no more than 10 slides. Do focus on your results.	Save the punch line as a sort of surprise ending. Plan for 20 minutes in case there is extra time. Use small fonts or too many overheads. Don't focus on theory or methods (unless that is your contribution).
Introduction	Do focus on what is interesting and new about what you have learned. Do try to start off with a real-world analogy/story.	Don't focus on why you decided to do the study. Don't be too conceptual.
Audience Interaction	Look people in the eye and talk to them (not at them). Identify places for audience input. Ask rhetorical questions at key points and wait for responses. For an empirical paper, ask the audience to vote for alternative explanations of the results.	Give a monologue describing your research.
Theory	State the problem, why it is interesting, and what you will add. Explain what is new in this model over past contributions.	Present a literature review of the area (cites, etc.). Explain every arrow in a complex figure.
Methods	Provide an overview of why the measures are linked to the theoretical construct. Establish face validity and assure that more rigorous methods were applied.	Describe the sample measures, and validation of instruments.
Results	Present what was significant. Explain what the data tell you. People will read the paper to get details if the paper seems important.	Present any tables with numbers
Conclusion	Answer broadly what we have learned and what needs to be done now.	Review each result and summarize what was significant.
Final Slide	Identify which SDGs are most relevant to the presented content.	See the identified SDGs per commission and sessions as indicated in the technical programme FIG Working Week 2024.

Further,

• A laptop computer and projector will be provided for your presentation, using PowerPoint software.
• Your total time slot will be between 5 -15 minutes. The exact time will be confirmed by your session chair.
• Arrive at the meeting room before the session begins and contact the session chair for last-minute instructions or possible changes in the schedule.

Please note – Allocation of presentation times throughout the meeting will be determined by the conference organizers and once allocated cannot be altered. We cannot accept individual requests for specific timings due to scheduling complexities

Preparing your video presentation

You are  encouraged to submit a 4 minutes video presentation which can be included in the programme.

The presentation can be recorded by any of the co-authors and will be available during the FIG Working Week and on-demand after the conference concludes.

We request you to prepare and upload a video of your presentation, comprised of a brief introduction with webcam, if desired, followed by voice over slides for your presentation. Please note that the file must be a video file in MP4 format (more details below).

There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

• WebEx: Video Conferencing - Record a Cisco Webex Meeting
• Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
• Google Meet: Record a video meeting - Meet Help
• Zoom: Local Recording – Zoom Help Center
• Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
• Microsoft Teams: Record a meeting in Teams - Office Support

You can also use the two step method covered below: Create Voice Over Power point and convert to MP4

Guidelines for preparing your video

Duration: 4 minutes
File size: 100MB max
Video file format: mp4
Dimensions: Minimum height 480 pixels, aspect ratio: 16:9 (preferred)

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded.

File format

• All files must be in MP4 Format
• Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
• Resolution = maximum 720p HD
• Please use the following naming convention: PUBID.mp4.

Tips for recording:

• Use as quiet an area as possible
• Avoid areas that have echo
  • Rooms should be fairly small
  • Sound dampening with carpeting, curtains, furniture
• Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
• Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
• Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

Uploading your video (19 April 2024)

Please send your video to: fig@fig.net

How to submit

The Call for Papers is announced both for peer review papers and non-peer review papers. We invite you to submit an abstract for the FIG Working Week for non-peer review papers by 1 November 2023 and submission of full paper and abstract for peer review papers is 2 October 2023.

The abstract shall be between 250 and 500 words in length describing the objectives, results, conclusions and significance of your work. The abstract shall include the names and affiliations of all authors. When submitting your abstract, the number of abstracts is limited to a maximum of one per author. Further, an author can only once be a co-author in another abstract. It means an author can only be involved in two abstracts, once as first author and once as co-author. Please feel free to submit an abstract on any topic related to the specific topics of FIG Working Week. You can submit your abstract as “peer review” or “regular/non-peer review”.

Before you begin - To submit your abstract you will need to have the following items ready:

• Your 250-500 words abstract describing the objectives, results, conclusions and significance of your work. Please feel free to submit an abstract on any topic related to the specific topics of the Working Week.
• The names and email addresses of all contributing authors.
• The full title of the paper as you would like it to appear in the programme book / proceedings.
• Your choice of maximum three (3) commissions/task forces etc. in prioritized order, which best corresponds to the subject of your paper.
• Keywords for your paper.
• Whether you want to submit your paper as as peer review paper or non-peer review paper.
• Choice of author(s) as the presenter(s) at the Congress.

Submitting your abstract

• Begin by filling in the abstract submission form. Ensuring that you fill in all mandatory fields. Please note that submission of an abstract is NOT equivalent to registering for the Working Week. More information on registration, please visit https://fig.net/fig2024/registration.htm 
• Please note that when you submit your abstract the number of abstracts is limited to a maximum of two per author; one as first author and one as co-author. Further, an author can only present one paper.
• An email from fig@fig.net will serve as confirmation of a successful abstract submission. Your contribution ID will be contained in the confirmation email.
• Please note that abstracts must be submitted for non-peer review papers by 1November 2023 and submission of full paper and abstract for peer review papers is 2 October 2023.
• The outcome of the selection process will be communicated to authors of non-peer review papers via email in December 2023.

Peer review paper

This review process is “double-blinded”. At least two independent anonymous experts are reviewing your anonymized paper twice. To have your paper peer reviewed, there is a fee of € 50 plus an administration fee. The sum will be forfeited in the conference registration fees. After submitting your abstract, you will receive a confirmation email including a link to pay the fee. Please submit full paper and pay the fee by 2 October 2023, otherwise your paper will be dropped from the peer review process, and your abstract will be handled as a regular paper instead.  

In the conference programme a paper that has been accepted by the peer review process will be marked “This is a peer reviewed paper”. Papers that are not accepted by the peer review process can be offered to the conference as non-peer reviewed papers.  

Accepted peer review papers will be published in FIG Peer Review Journal (ISSN No 2412-916X). For the journal, please visit www.fig.net/resources/publications/prj/index.asp   When preparing the paper, it is important to follow the guidelines presented below.

Authors for peer review papers will be asked to submit a video presentation of a maximum of 4 minutes. The video presentation will be included in the proceedings and the peer review journal. Peer review papers and video presentations will be connected to a session.  Also note that only a selection of authors will be invited as panellist/presenter. This is a decision of the editorial board and cannot be influenced by the author. At least one author of a peer review paper must register and pay the registration fee to be included in the proceedings, journal, and technical programme.

Non-peer review Paper

A committee will make the final decision, whether an abstract will be accepted or rejected. The acceptance and inclusion in the proceedings are contingent on –

• Your full paper must be submitted to fig@fig.net by 8 January 2024.  It is important to follow the guidelines outlined hereunder. Papers submitted with incorrect formats will be returned to authors. The full paper has a maximum length of 15 pages.
• At least one author of a paper is required to register and pay fees by 8 January 2024.
• You can submit a 4-minute video presentation that will be added to the proceedings by 15 April 2024.

Please note, your video presentation will be included in the proceedings and your paper will be connected to a specific session. Also note that only a selection of authors from the open call for papers will be invited as presenter / panellist directly in sessions. 

Guidelines for writing papers

Authors of all accepted abstracts at the FIG Working Week must submit a full paper. It is important to follow the guidelines outlined below. Papers submitted with incorrect formats will be returned to authors. The full paper has a maximum length of 15 pages.

All full papers should be submitted as e-mail attachments in MS Word format to:

fig@fig.net

but no later than 2 October 2023 for peer-review papers and 8 January 2024 for non-peer-review papers.

One, or more authors of every paper must register for the conference. Failure to do so may result in the withdrawal of your submission. The latest date for registration by authors is 8 January 2024.

Format for papers

Please use this template when writing your paper:

• Paper guidelines (.pdf file)
• Paper template (.docx)

Page Size:	A4 Portrait
Margins:	left, right, top - 2.5 cm (1 inch) bottom - 5 cm
Page numbers:	15 pages maximum, including abstract, pictures, diagrams, references and appendices.
Footer/Header:	Keep empty
Format:	Text should be typed on word processor MS WORD in single line spacing (of 12 character spaces) using Times New Roman 12, text justified. Paper size: A4 (210mm x 297 mm), with clear margins as follows: top, left and right 25mm, bottom 60mm and footer 20mm.
Title:	Bold letters Times New Roman 14 (centred), leave one line empty (14) after the title:
Author and co-authors:	Times New Roman 12 (centred, bold), please write your full and your surname or the name, you wish to be listed by in the programme, in capital letters (e.g. KIM Geun-pil or Juan Pereira GARCIA MARGUEZ), and country. Leave two lines empty (12) after the name.
Keywords:	Four or five key words on paper theme (Times New Roman 12, ranged left), leave two lines empty (12) after keywords.
Summary:	Times New Roman 12, justified. Summary shall be submitted in English and in one other language (optional) e.g. French, Spanish or your own language. The summary shall not exceed one page.
Text:	Times New Roman 12, full justification, single line spacing between paragraphs.
Headings/Numering:	Times New Roman 12, bold, capital letters, ranged left: 1. SUBTITLE   Type text here …   2. SUBTITLE 2.1 Subtitle, level 2 2.1.1 Subtitle, level 3 Type text here …
Symbols and units:	Only use “long dash” ( – )
Table and Figure captions:	Line drawings, Diagrams and Graphs, Tables, Formulae and Photographs should be inserted in the word document. jpg-format for photographs, formulae and figures is preferred.
Reference:	Bibliographical references should be listed in alphabetical order at the end of the paper. The following sequence and punctuation should be used: Author’s last name, author’s initials, year of publication, title of reference article, name of book or journal (or other), volume number, page numbers, city and publisher. In the text, the reference is to be giving the author’s last name and the year of publication in parentheses.
Biographical notes:	A short summary on career-to-date e.g. with details of past experience, publications, memberships of societies and associated achievements.
Contacts:	At the end of the paper please give the author's contacts (institution, address and telephone, e-mail address and web site address) as indicated in the template.
Publication rights:	By submitting the full paper to the conference organisers each author agrees to give FIG - International Federation of Surveyors  the right to publish his/her paper in the FIG 2024 proceedings on the FIG web site without any compensation and further to give FIG the right to include the paper in the FIG Surveyors’ Reference Library and further in the FIG Journal if selected for this purpose.

Peer review papers

Introduction

The aim of the Peer Review is to

• offer academic proof for a scientific publication
• proof, assure and improve the quality of the paper

General Procedure

• This review is “double-blind”, which means that at least 2 independent experts are reviewing each paper twice.
• The paper will be made anonymous beforehand. In other words: the reviewer does not know the originator of this paper.
• In the case of disputed reviews, an additional review should be obtained, or the Chief Editor should resolve the dispute
• Reviewers may judge papers according to: content, technical correctness, material clearly presented, topic properly quoted, grammatically and linguistically correctness and originality etc.
• Authors will be informed of the method of computation of the overall score.
• Overall assessment criteria for papers is
  • AAA - Accepted without changes
  • AA - Accepted with minor changes changes
  • A - Accepted with major changes changes
  • NA - Not accepted

In the conference programme a paper that has been accepted by the peer review process will be marked “This is a peer reviewed paper”. Papers that are not accepted by the peer review process can be offered to have the paper included as non peer reviewed.

If you want a peer review paper at the FIG Congress you shall submit your full paper and abstract by 2 October 2023. When preparing the paper, please follow the guidelines prepared for papers. Please feel free to submit a paper on any topic related to the specific topics of FIG Working Week 2023.

Deadlines for different steps can be seen below under Important dates.

Important: In addition to submitting the full paper, you shall also submit an abstract of your paper online to FIG database on the following web site: www.fig.net/fig2024/submission.htm. Please mark “This abstract is submitted for peer review”.

The number of papers for peer review is limited to a maximum of one paper per author.

Terms and conditions

When submitting a paper the author(s) agree that FIG has the right to publish the paper in the conference proceedings (at the conference and on the FIG web site); in the FIG Surveyors Reference Library; and in the FIG online journal (if selected for this purpose) without any other agreement or compensation. The copyright of the paper remains by the author(s).

Please note – All accepted papers will be scheduled into the Conference Programme

Receipt of your paper will be acknowledged electronically according to the time schedules.

At the FIG Working Week

 

Speakers Preparation Desk

Location: to be updated
Opening hour:

All Speakers are requested to visit the Speakers’ preparation room at least 2 hours prior to the start of your session. There will be technicians waiting to assist you. You are required to have your presentation on an USB Memory Stick or External Portable Hard Drive, and the technician will download your presentation to the central system. You will help the technicians by having the session number of your presentation ready so that we can make sure that your presentation will be sent to the correct session room. Please notice that there are no computers available for elaboration on your presentation.

Please notice that you are required to bring your presentation to the speakers preparation room, you can not bring it directly to the session room. If you do not have any visual aids or requirements you must still check in at the Speakers’ preparation room to inform the technicians that you are present.

It is important that your presentation is named correctly so that it can be showed in the session. Please name your presentation in the following way:
ORDERID.ppt(x)

Presentations must be prepared in Microsoft PowerPoint (PPT) or (PPTX) or the presentation converted to Adobe PDF format and saved onto an USB Memory Stick or External Portable Hard Drive. Floppy Disks, 35mm Slides and Over Head Transparencies are not accepted.

No own laptops are allowed. Your presentation must be shown through the computer in the room with your session. Presenters who wish to use their own laptop due to special software requirements are requested to check this at the Speakers’ preparation room. Again, please check in at the Speakers’ preparation room 2 hours prior to your presentation.

Session Chair

In the technical session there will be a chair and a rapporteur. The chair will introduce you to the audience based on the information that you have included in your paper. The chair will be responsible that all speakers in the session will have the same time to make their presentation. He/she will also reserve some time for questions/discussion either after each presentation or at the end of the session. Number of papers per session varies, so please follow the instructions of the chair in your session. There may be some last minute changes (e.g. drop outs) that may impact the time schedule.

Our profession, and therefore FIG, has a key role to tackle the global challenges. For each session the relevant SDGs have been defined. Additionally we ask each presenters to showcase how their work contributes to the achievement of the Sustainable Development Goals. We have included a final slide in the presentation template, where they can select which SDGs are most relevant to the presented content. For more information and inspiration see the identified SDGs per commission and sessions as indicated in the technical programme FIG Working Week 2024.

As chair of a session we provide you with additional suggestions for questions after the presentations. 

Suggested questions:

• What specific SDGs are most relevant to the themes of this session
• What potential impact do the ideas or initiatives presented in this session have on advancing the SDGs?
• How can the innovative approaches or technologies be leveraged further to address the achievement of the SDGs?
• How can we ensure that the benefits of sustainable development are accessible to all, including marginalized and vulnerable populations?
• What role can FIG play in advancing the SDGs?
• How can we engage and empower youth to become active agents of change in achieving the SDGs?
• How can we build resilience to the impacts of climate change and other global challenges?

Rapporteur

The role of the rapporteur is to evaluate the session. The rapporteur will observe the session and fill in a questionnaire, which will be used to evaluate the technical programme.

Important dates

Non Peer Reviewed Papers		Peer Reviewed Papers
1 November 2023		2 October 2023
	Deadline for authors to submit non peer reviewed abstracts.		Deadline for authors to submit full papers for peer review.
1 December 2023		11 December 2023
	Confirmation to authors of acceptance of non peer reviewed abstracts.		First notification to authors of acceptance of peer reviewed papers. For accepted papers, authors will also be notified of any modifications required by the reviewers. Authors of papers not accepted for peer review will be offered to convert the paper to the non peer review process.
		8 January 2024
			Deadline for authors to submit revised full paper for 2nd round of peer review (depending on proposed corrections from reviewers).
		3 February 2024
			Second notification to authors of acceptance of peer reviewed papers with the possibility of further modifications from the 2nd round of peer review.
All Papers (peer reviewed and non peer reviewed)
8 January 2024
	Deadline for non-peer review authors to register (including payment) Deadline for all non-peer review authors to submit full papers
19 February 2024
	Deadline early bird Deadline for peer review authors to register
28 February 2024
	First draft of the technical programme will be published on the web.
19 April 2024
	Deadline for normal registration. Deadline for submission of video presentation
19-24 May 2024
	FIG WORKING WEEK - ACCRA GHANA

 

PRESENTER

Invitation

Call for Papers

Abstract Submission

Guide for Presenters

Important dates

CALL FOR PAPERS

Check out the Call for Papers. We invite high quality contributions of researchers and practitioners. Call for papers in PDF